Part-Time Administrative Assistant – Northridge, CA


Job Title:
Part-Time Administrative Assistant (10 hrs/week) – Northridge, CA

Reports to:
Shaykh Suhail Mulla, Los Angeles Director

Job purpose

The purpose of this job is to fulfill the duties essential to the management of day-to-day operations of the agency.  This role is highly demanding and requires a self-motivated independent individual who has basic familiarity with mental health and basic Islamic theology/concepts. 

Duties and responsibilities

  • Reception duties – answering calls, scheduling clients for providers in Los Angeles office and teletherapy services using EMR system.
  • Provide general administrative and clerical support including mailing, scanning, and copying to management
  • Organize files and open new cases
  • Data collection from existing files
  • Bill insurance panels
  • Event planning/coordination
  • Maintain contact agency partners/donors
  • Initiate contact with neighboring agencies 
  • Marketing to the local community
  • Maintain organization of office (i.e., restocking on paper, ink, office supplies, etc)
  • Ensure office is orderly and neat at all times
  • Work on special projects

Qualifications and Skills

  • Minimum Associates, preferred Bachelors
  • Proficiency in MS Word and MS Excel a must
  • Knowledge of operating standard office equipment
  • Excellent communication skills – written and verbal
  • Ability to prioritize projects and strong problem solving skills
  • Good research skills, attention to detail, thoroughness and follow through are essential
  • Design (flyer, poster, etc – Preferred)
  • 2 years Administrative experience preferred
  • Familiarity with Islamic theology, customs, rituals and rules
  • Independent judgment is required to plan, prioritize and organize diversified workload, recommend changes in office practices or procedures.

Working conditions

2 hrs/day for 5 days/week for a total of 10 hours.  Administrative Assistant will work at the office (with some hours in the field.)

This job operates in a professional office environment. Relaxed business-Islamic attire required.

This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

Compensation

$20/hr

How to Apply

Send CV or resume with a cover letter to suhailmulla@khalilcenter.com with the subject line: Admin Assistant


Application Deadline: 

Until the position is filled

Start Date:

Immediately

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