Administrative Assistant
Part-time position in LA
Part-time position in LA
The purpose of this role is to fulfill the duties essential to the execution of day-to-day operations of a non-profit community health center, training, and research institute at the forefront of advancing the professional practice of spiritually integrated behavioral health practices. This role requires a self-motivated, independent individual who has professionalism, basic familiarity with health practices, and Islamic concepts and theology.
Reviewing & improving scheduling processes that current receptionists conduct that include: answering calls and scheduling clients for services, using the EMR system.
Provide crisis support as needed.
Coordinate staff schedules & set up staff meetings and take minutes.
Maintain a weekly check in with staff therapists to ensure all administrative and therapist task lists are getting completed.
Provide general clerical support to management, including mailing, scanning, copying, and maintaining office supplies.
Troubleshoot administrative challenges.
Facilitate a smooth client/user experience in their seeking therapy services by reducing wait-times, appropriate triaging, and transition to services.
Tracking beneficiary numbers to be reported to the Director of Operations for quarterly reports.
Assist in submitting medical insurance reimbursement and benefit claims.
Work on intermittent special projects.
Office management including organization and up-keeping of the site.
Participate in outreach efforts as needed.
A Bachelor's Degree Preferred
Proficiency in MS Word, MS Excel and MS Outlook a must
Knowledge of operating standard office equipment
Familiarity with Islamic theology, customs, rituals, and rules
Excellent written and verbal communication skills
Ability to plan, prioritize and organize multiple/diverse projects and handle multiple demands while paying close attention to detail.
Able to work under pressure and during busy hours of the day.
2 years administrative or clerical experience preferred in a clinical setting.
Experience with medical billing and healthcare setting office policies and procedures a plus
Professional office setting, relaxed business/Islamic attire
Working in office (limited remote hours possible)
Routinely use standard office equipment such as computers, phones, photocopiers & filing cabinets
$20-24/hour DOE
Please email your resume/CV and Cover Letter to [email protected]. Applications without Cover Letters will not be accepted.
March 10th, 2024
March 15th, 2024